Senior HR Mobility cum General Affairs (GA) Executive

Key Responsibilities

This role goes beyond execution. It is an opportunity to drive solutions and own strategy for key service areas as followings:

1. Global Mobility Operations

Own the full mobility lifecycle for local hires and expatriates, including:

• Coordinate end-to-end relocation, onboarding logistics, and integration processes for internal assignments between organizations of MF group.
• Source and oversee third-party vendors for life facilitation services, including housing searches, school placements for dependants, home leave flights etc.
• Drive the complete repatriation process for international assignees, including lease terminations and exit logistics.
• Drive applications and renewals for work permits, visas, and resident cards in compliance with local immigration laws.
• Implement global mobility policies and serve as the primary point of contact for reviewing, benchmarking, and updating policy frameworks to ensure a fair and cost-effective approach.
• Partner with C&B, finance, legal and external vendors to streamline necessary information for a successful mobility including payroll, allowances, tax and financial compliance.
• Advise stakeholders and employees on available arrangement options and recommend the optimal solution.
• Execute additional mobility-related tasks, including assignment tracking, dashboards building and maintenance.

2. Office and facilities management

Own end-to-end office and facilities management across the organization.

• Oversee office upkeep, layout planning, routine maintenance, repairs, and general cleanliness to ensure a high-standard work environment.
• Source and manage vendor relationships for office assets and all necessities for an efficient safe and dynamic office environment including fire protection tools, stationery, supplies, office insurance etc.
• Drive and implement workplace health and safety protocols, coordinate fire safety drills, and ensure local regulatory compliance and certifications.
• Maintain inventory control and lifecycle tracking for corporate fixed assets, office furniture, and facility equipment.
• Oversee transport operations and parking allocations for employees and external stakeholders.
• Track GA expenditures, manage operating budgets, and execute cost-control initiatives.
• Partner with cross-functional teams to plan and execute corporate events, team-building activities, and logistics for office visits.
• Execute additional office-related tasks, including environment health tracking, dashboards building and maintenance.

3. Procurement and travel advisory

Own the end-to-end facilitation of travel to and from Vietnam across all global entities while managing local office procurement operations.

• Act as an expert advisor to employees regarding travel requirements, including visa applications, entry requirements and regional safety advisories.
• Evaluate supplier proposals, negotiate competitive pricing, establish payment terms, and lock in service agreements.
• Manage existing vendor relationships effectively so that information is streamlined across relevant divisions for agile decisions and action.
• Expand the preferred vendor list for recurring needs, such as accommodation and flight providers, to streamline future arrangements.

Requirements

• Experience:
  • Minimum of 5 years of experience in HR Administration, Global Mobility, and General Affairs.
  • Deep knowledge of local labor codes, visa, work permit, TRC processes, taxation guidelines for both international assignment or business trip
  • Experience with international mobility - preferably between Japan, India and Vietnam - will help you stand out.
  • Strong hands-on experience driving visa, workpermit, TRC processes.
  • Track record of leading comprehensive office management, facility operations, and administrative functions.
  • Prior experience in multinational corporations (MNCs) is highly preferred.
• Technical Skills:
  • Proficient in establishing and maintaining high clerical and administrative standards.
  • High proficiency in MS Office or Google Workplace, with a proactive drive to utilize digital tools (both SaaS and AI-powered tools) for process automation and data accuracy.
• Soft Skills:
  • Exceptionally detailed, diligent and resourceful, particularly when driving complex operations.
  • Strong communication skills in both English and Vietnamese (spoken and written).
  • A proactive open and growth mindset is essential for staying updated on changing external and internal context and constantly seeking opportunities for continuous self enhancement.